Frequently Asked Questions about Archive & Shredding Services
Why do I need offsite document storage?
There are several reasons why businesses choose off-site storage for their archives:
- Cost Effective. Storing your documents and archives off-site is more cost effective than paying rent for premises which is used for archiving.
- Secure. If you have records that are sensitive or confidential, you will have better peace of mind knowing that they are secure in premises that are alarmed and regularly monitored.
- Improved working conditions. By freeing up space to store files and archives, you can dedicate more space and better working conditions to your employees. This also means you will avoid any health and safety issues and improve productivity of your employees who will not be moving large, heavy boxes throughout the office.
UK Archive gives you the best of both worlds – you can store documents securely whilst having the flexibility and convenience to access them whenever you need.
How will my documents be stored?
The barcoded boxes are kept on barcoded shelves within our modern warehouse. By labelling everything in this detailed way, we can easily retrieve documents when you want them and we know exactly where every document is.
Your documents will be closely monitored through controlled access and protected by intruder, fire alarms, as well as CCTV.
Are individual files accessible?
Yes, you can request to see an archive box or an individual file from within the box. Every document that you send us is given a barcode and this barcode stays with the file for its entire lifetime. This allows us to have an audit trail and track its movement for the entire time that it remains with us.
We can then either deliver this individual file to you or scan it and email or fax it to you, whichever you prefer.
Will you deliver my documents?
Absolutely! We provide a flexible delivery service. Our next day delivery service is available at no extra charge or same day delivery can be arranged at an extra cost.
If you prefer we can scan your document and send it to you either by email or fax.
How quickly can I retrieve my files?
We usually provide files to you on the day after you request them. However, if you need to access your files urgently, we can arrange same-day delivery for an extra charge.
We can send you documents electronically or by fax if you prefer.
Will you pick up my archive storage?
Yes, we can pick up your archives from any location that you choose within our service area.
We can work with you to pick up on regular, scheduled dates or as one off collection as and when you need it.
When you book with us we can provide you with archive boxes which you can use to pack your files and documentation. We will collect the filled boxes on a day that you specify.
Which areas do you cover?
UK Archive is based in Essex. Our primary service area includes London, Essex, Suffolk, Kent and surrounding areas, although please contact us should you be out of this area as were happy to arrange collection of your documents across the whole of the UK.
T: 01268 744 015 E: email@example.com
Opening Hours: Monday to Friday - 8.00am to 6.00pm
Our 24hr out of hours system will transfer you to one of the sales team who will be able to help with any critical document recovery that may be needed.
UK Archive Ltd. Unit 4c Runwood Road, Charfleets Industrial Estate, Canvey Island, Essex, SS8 0PL